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ORI Administration Assistant


Grade 4: £22,847 - £26,341 pa

Closing date

Feb 09, 2022 12:00PM


The Oxford Robotics Institute (ORI), Dept of Engineering Science is a world leading research Institute and the only institute in the UK that specialises in large-scale mobile autonomous robots - both indoors and outdoors.


We are seeking an Administrative Assistant to join the ORI. The role offers the opportunity for involvement at the heart of the Institutes business in a busy, challenging and fast-moving environment. You will need to use your initiative to deal with varied and complex queries, to collect and present information on a variety of matters, and to set up and maintain appropriate record-keeping systems. It will suit an experienced administrator who enjoys working independently while being part of a close-knit team. This is a varied and dynamic position and we are looking for an adaptable and multi-skilled person to undertake tasks in a proactive way.


You will be responsible for ORI general office administration. Act as first point of contact for students, staff, visitors and general enquiries. Book complex travel arrangements for UK and international travel to robot trials and conferences. Make financial purchases on behalf of the ORI through the University’s Oracle Financials software. Organise the administrative arrangements for seminars, and events and other administrative support.


We’re seeking and individual with a good general level of education – A-Level or equivalent. Excellent administrative, planning and organisational skills. Proven ability to manage and prioritise a varied and busy workload to deadlines. Excellent communication and Proven ability to work to a high level of accuracy with a keen eye for detail, happy to work in a multi-disciplinary team.


Informal enquiries can be sent to Gemma Clarke (


Further information can be found at 


Only applications received before midday on the 9th February 2022 can be considered. You will be required to upload a cover letter/supporting statement, including a brief statement of research interests (describing how past experience and future plans fit with the advertised position), CV and the details of two referees as part of your online application.


The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

Contact name

Gemma Clarke

Contact email