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Administrative Assistant


Standard Grade 4: £24,715 - £28,131 per annum

Closing date

May 31, 2023 12:00PM


We are seeking a part-time (21 hours per week) Administrative Assistant to join the Administration team of Oxford Thermofluids Institute, Department of Engineering Science, located at Southwell Building, Osney Mead, OX2 0ES. The post is permanent.


You will be responsible for providing administrative & goods in support for the Southwell Lab as well as the day to day running of the OTI reception desk. This includes welcoming guests, answering the phone, processing purchase orders, checking/receipting deliveries and other administrative duties as detailed in the job description.   


You should possess the ability to use standard computer programs (Outlook, Word, Excel), have a good understanding of issues around confidentiality, possess the ability to understand and pass on accurate information and have attention to detail. You should be self-motivated and able to work independently but knowing when to refer matters to others. You should have experience in customer facing roles and/or administrative work.


Informal enquiries may be addressed to Alex Weaving (e-mail:  )


For more information about working at the Department, see


Only online applications received before midday on 31 May 2023 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.


The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

Contact name

Alex Weaving

Contact email



Closing date