PA & Project Administrator
Salary
Standard Grade 6: £32,332 - £38,205 per annum
Closing date
Jun 14, 2024 12:00PM
Description
About the role
An excellent opportunity has arisen for a full-time Personal Assistant and Project Administrator to provide administrative and financial support to the Chair of Control Engineering and to the other academic members of the Control Group. The post is permanent.
The role will include complex diary management, travel and event arrangements, as well as responsibility for the administration of designated research projects, specifically in relation to financial and operational management. This will include preparing financial reports to meet funder requirements; reviewing expenditure on projects to ensure they are eligible; and updating project budgets to understand recruitment and expenditure needs. The post holder will ensure projects are delivered successfully to budget, and administrative aspects are completed to the satisfaction of the department and funder.
About You
You should have considerable previous PA experience at a senior level and the ability to organise and prioritise a varied workload efficiently in order to meet deadlines, coping with unpredictable volumes of work without supervision. Excellent skills in office IT systems and Microsoft 365 applications, including email, word processing, databases are essential, along with an ability to deal with changing office technologies. You should also have excellent interpersonal skills and proven ability to build effective working relationships with immediate colleagues and to deal appropriately with a wide range of contacts including senior academics, clinicians, students and other university staff.
It is essential that you have well-developed problem-solving skills and the ability to work independently with minimal supervision.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
How to apply
Only online applications received before midday on 14 June 2024 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.
Informal enquiries may be addressed to Professor Antonis Papachristodoulou (antonis@eng.ox.ac.uk ).
For more information about working at the Department, see www.eng.ox.ac.uk/about/work-with-us/
The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.
Contact name
Professor Antonis Papachristodoulou
Contact email
antonis@eng.ox.ac.uk