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Grants & Projects Assistant


Standard Grade 5: £28,759 - £33,966 per annum

Closing date

Jun 26, 2024 12:00PM


We are seeking a full-time Grants and Projects Officer to join the Projects Team at the Department of Engineering Science in Central Oxford.  The post is permanent.


You will be a member of the Grants & Projects team, which is part of the Finance team within the Department. This team supports the Post-Award financial management of the department’s research grants and trading contracts, looking after around 700 active projects across 118 academics, generating income in excess of £35 million per year. 


About The Role

The Grants and Projects Assistant will be part of the EngSci Projects Team and work closely with the other members of the Projects Team to support the Post Award activities of the department.  You will report to one of the Senior Grants and Projects Finance Officer.


The postholder will be responsible for ensuring that the projects are correctly set-up, for dealing with the project closing list and for coding the external collaborator invoices as well as support the Senior Grants and Projects officers collating information for all Audits.


You will also be responsible for supporting the Post-Award financial management of a portfolio of research/trading projects, ensuring that all expenditure is in line with funder and university regulations. 


About You

You should be educated to GCSE level or equivalent and should have previous experience of administration in a research environment, public sector environment or other large complex organization. Proven financial aptitude, a high level of attention to detail and the ability to produce clear and concise financial reports is essential.


What We Offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:


•       An excellent contributory pension scheme

•       38 days annual leave

•       A comprehensive range of childcare services

•       Family leave schemes

•       Cycle loan scheme

•       Membership to a variety of social and sports clubs

•       Discounted bus travel and Season Ticket travel loans


 The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.


Application Process

Informal enquiries may be addressed to Nadine Gilhome (email:  


For more information about working at the Department, see


Only online applications received before midday on 28 June 2024 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.


The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

Contact name

Mrs Nadine Gilhome

Contact email