Personal Assistant to Deputy Head of Department (Part time)
Salary
Grade 5: £30,259 - £35,466 per annum (Inclusive of the Oxford University Weighting) (pro rata)
Closing date
Nov 11, 2024 12:00PM
Description
Are you an experienced Personal Assistant who is looking for a new challenge? We are looking for an experienced part-time Personal Assistant to support the Deputy Head of Department. This is a permanent post. We would ideally like someone to be in the office most of the week within part-time hours, so this could well suit someone looking for a few hours every day. However, working arrangements will be discussed with the successful candidate.
You will provide comprehensive, high quality, office administration and executive support to the Deputy Head of Department. You will also work closely with the Executive Assistant to the Head of Department on academic recruitment, academic probation and career development reviews.
This is a responsible, demanding and pivotal position where you are responsible for ensuring critical tasks are completed and the day to day organisation of business runs smoothly. You will work closely with colleagues within the department and across the university to ensure coordination on relevant issues, some of which may be of a sensitive, highly confidential and/or urgent nature.
You will have a good level of education, preferably to degree level. You must have significant experience as a Personal Assistant as well as experience of working with senior members of staff and working without reference to a senior line manager. Excellent IT skills, communication skills and interpersonal skills are essential, as are excellent organisational skills with the ability to manage deadlines. You should also be self-motivated, resilient, with a proactive approach, and commitment to high standards.
Informal enquiries may be addressed to liz.drake@eng.ox.ac.uk
Only applications received online before midday on Monday 11th November 2024 can be considered. You will be required to upload a covering letter/supporting statement (including a statement which explains how you meet the selection criteria for the post), CV and the details of two referees as part of your online application. The interviews for this post will be held on Monday 25th November 2024.
The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.
Contact name
Liz Drake
Contact email
liz.drake@eng.ox.ac.uk