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Undergraduate Studies Assistant


Grade 4: £22,417 - £25,941 pa

Closing date

Aug 02, 2021 12:00PM


 We are seeking a full-time Undergraduate Studies Assistant to join the Student Administration Office at the Department of Engineering Science (central Oxford).   The post is permanent and full time.


The Undergraduate Administration Assistant is responsible for providing administrative support as part of a team, with a particular focus on supporting undergraduate students and academic staff involved in teaching.


You will be responsible for providing information, advice and guidance to current undergraduate students, communicating face-to-face, via email and other media.  Using your skills of judgment, you will decide whether to answer queries directly, or refer them to the Undergraduate Studies Officer, Academic & Examinations Administrator, Head of Student Administration or other senior staff.


To be successful in this role, you will have experience of customer facing work and coordinating administrative processes and possess excellent organisational skills to allow you to manage a varied workload and work to deadlines.  You will have the ability to work independently, with minimum supervision, and a willingness to resolve situations. 


Informal enquiries may be addressed to Clare Sheppard, Academic & Examinations Administrator (email:


For more information about working at the Department, see


Only online applications received before midday on Friday 9th July can be considered. You will be required to upload a covering letter explaining how you meet the essential criteria of the role, CV and the details of two referees as part of your online application.


The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.

Contact name

Clare Sheppard

Contact email